Cardinal Land Conservancy - Administrative Assistant

Administrative Assistant

Cardinal Land Conservancy, Inc
790 Garfield Avenue
Milford OH 45150

Job Type: ,
Compensation: $20 / Hour
Posted Date: 01/18/2024
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Apply today as an Administrative Assistant for Cardinal Land Conservancy.


Administrative Assistant

Job Description & Benefits

Administrative office support, membership support, and support and management of Board & Committee.

Depending on the employee’s preference, this position may be part-time to full-time, with an hourly wage of $20.00 per hour. Hours worked should be at least 24 hours per week, up to 40 hours per week. Pay is every two weeks. Hours are expected to be performed at the office, with some flexibility to work from home when necessary.

The main office is in Milford, OH, but will move to Loveland, OH, in 2024. Professional development opportunities are encouraged. Health and retirement benefits are offered for employees working 30 hours per week or more. Approved travel expenses will be reimbursed each pay period. This employee is classified as an At-Will employee.


Job Responsibilities

Board & Committee Management and Support

  • Assists Board Secretary and Committee Chairs with the creation of monthly meeting agendas.
  • Distributes monthly Board agenda and package and records the meeting minutes.
  • Prepares virtual and in-person meeting environments.
  • Records the Committee meeting minutes when assigned.
  • Ensures proper tracking and document storage regarding minutes, packages, resolutions, etc., to comply with accreditation requirements.
  • Assisted the Board President and Executive Director in onboarding new board members.

Administrative Office Support

  • Assist with the office’s day-to-day operations including accounts payable/receivable, bank deposits, mail retrieval & distribution, IT support, Cardinal Calendar, etc.
  • Prepare for monthly staff meetings and record staff meeting minutes.

Membership Support

  • Assist the development manager in growing and maintaining membership by doing outreach in all forms- verbal, written, and electronic communication, including engagement on social media and website creative input and updating.
  • Assist with updating the donor database.

Fundraising/Development Support

  • Assist the Executive Director and Development Manager with implementing the fundraising plan.
  • Assist with organizing and running membership or outreach events.
  • Assist with grant research and tracking.



  • Exceptional attention to detail. According to the Land Trust Accreditation Commission Requirements, employees should have the skills to implement existing policies.
  • Exceptional ability to multi-task and track pending administrative items.
  • Effective written and verbal communication. Should be able to produce written materials for various audiences and occasions.
  • Demonstrated customer service and interpersonal skills, diplomacy, and patience. Must communicate professionally with the Board, staff, partners, and stakeholders.
  • Facilitation Skills. Employees will be expected to delegate tasks to the Board, staff, and volunteers.
  • Commitment to fostering a culture of diversity, equity, inclusion, accessibility, and belonging in the workplace.
  • Demonstrated ability to solve problems and proven willingness to learn.


Education & Experience

  • High School Diploma, GED, or equivalent.
  • Two to three years experience in an office setting.
  • Proficient with office software including Microsoft Outlook, SharePoint, Word, Excel, and Teams; QuickBooks Online; lead meetings via Teams and Zoom.


About the Organization

Cardinal Land Conservancy is an Ohio non-profit corporation whose mission is: “To preserve natural habitats, waterways, and productive lands we love in southwest Ohio by working with individuals, families, and communities.”

Cardinal works in seven counties in southwest Ohio to preserve agricultural lands through conservation easements and purchase lands crucial for conservation to own and manage for the public benefit. We continuously seek to attract new members and donors through regional communications and events.


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Application Deadline: February 14, 2024

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