Junior League - Office & Events Coordinator

Office & Events Coordinator

Junior League of Cincinnati
3500 Columbia Parkway
Cincinnati OH 45226

Job Type: ,
Compensation: $15 - $16 / Hour
Posted Date: 01/18/2024
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Apply today as an Office & Events Coordinator for the Junior League of Cincinnati.

 

Office & Events Coordinator

Job Description

The Office & Event Coordinator is responsible for the day-to-day operations of the Junior League of Cincinnati (JLC) and the Columbia Center, working closely with the Managing Director. The Junior League of Cincinnati is an organization of women whose mission is to advance women’s leadership for meaningful community impact through volunteer action, collaboration, and training.

Part-Time: 20-25 hours/week, some weekends and evenings.

 

Job Responsibilities

Day-to-Day Operations

  • Staff the JLC office, receive visitors and deliveries, answer phones, manage voicemails, and handle many calls and general email inquiries.
  • Provide administrative support to Membership, Committees, Councils, EMT, and Board of Directors.
  • Maintain voice message system to include upcoming event information and office closures.
  • Maintain Columbia Center calendar for both rentals and member meetings and events.
  • Serve as the JLC Member Records Administrator. The Member Records Administrator is the liaison between the Association of Junior Leagues International (AJLI) and the JLC regarding members’ records, status, and contact information, including keeping the database standardized and clean.
  • Other duties as assigned by the Managing Director.

Database, Bulk Mailing, and General Mailing

  • Assist/instruct committees with bulk mailings and mail merges as requested (i.e., providing labels and printed envelopes, printing letters, assisting with mailing preparation).
  • Completion of bulk mailing paperwork and delivery to post office.
  • Maintain member mailing lists.

Bookkeeping

  • Processes accounts payable and accounts receivable.
  • Process member reimbursement requests and ensure the accuracy of the submission.

Office Supplies and Maintenance

  • Coordinate purchasing of office and building supplies.
  • Assist committees with ordering supplies for special projects when necessary.
  • Monitor and maintain stationery supplies, including letterhead, envelopes, etc.
  • Monitor and coordinate building repairs and building set-up and take-down for rentals.

Event Coordination

  • Coordinate building rentals with the community, including individuals and organizations, room set up, AV, and any special needs.
  • Maintain rental database.
  • Maintain rental client relationships and follow up post events.
  • Coordinate post-event clean-up needs.
  • Assist with marketing of Columbia Center.
  • Supervise rentals as needed.

 

Qualifications

  • Ability to work in an office.
  • Occasional availability of evenings and weekends for rental management.
  • Excellent customer service skills.
  • Strong oral and written communication skills.
  • Excellent organizational skills, including a strong command of filing systems.
  • Ability to represent the Junior League of Cincinnati professionally.
  • Servant leader mentality with a propensity to support various stakeholders & generations.

 

Experience

  • Strong knowledge of Microsoft Office products and QuickBooks accounting software.
  • Comfort with facilitating non-profit bulk mailings.
  • Proficiency in events management and rental support.
  • Basic bookkeeping competencies.
  • Experience working with a membership-based organization is strongly desired.

 

Compensation & Benefits

This position starts between $15 and $16 an hour, with opportunities for overtime. The JLC offers a flexible work schedule, vacation time, sick time, and 11 paid holidays. The JLC also gives employees 20 hours of paid time for volunteering with JLC community partners.

 

Application Process

Interested candidates should submit a resume and one-page cover letter as a single PDF file (file name: FirstName_LastName.pdf) via email to [email protected] with the subject, “JLC Office & Event Coordinator.”

In your cover letter, please indicate how you heard of this opportunity.

The Junior League of Cincinnati (JLC) recruits, employs, trains, compensates, promotes, and celebrates employees of all races, religions, colors, national origins, sexes, sexual orientations, disabilities, ages, veteran status, and all other characteristics that make individuals unique and extraordinary.

 

About the Organization

The Junior League of Cincinnati is committed to improving our community by stimulating change and empowering people through the direct efforts of our dedicated volunteers. Our members are global in complexion and perspective. Partnerships with the community strengthen our ability to impact the lives of those we serve.

 

The Voice of Black Cincinnati is a media company designed to educate, recognize, and create opportunities for African Americans. Want to find local news, events, job postings, scholarships, and a database of local black-owned businesses? Visit our homepage, explore other articles, subscribe to our newsletter, like our Facebook page, join our Facebook group, and text VOBC to 513-270-3880.

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Application Deadline: Until Filled

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