Executive Assistant to the Artistic Director

Cincinnati Ballet
1801 Gilbert Avenue
Cincinnati OH 45202

Job Type: ,
Compensation: starting at $45,000 US
Posted Date: 10/03/2022
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Apply today to be an Artistic Director Executive Assistant

 

The Executive Assistant to the Artistic Director (AD) is responsible for providing advanced and diversified administrative support and serve as the primary point of contact for the AD. This position is responsible for maintaining information of a highly sensitive and/or confidential nature.

Responsibilities

Completes a broad variety of administrative tasks for the AD.

Plans, coordinates, and ensures the AD’s schedule is followed. Provides “gatekeeper” and “gateway” roles for direct access to the AD’s time and office.
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the AD.

Assists AD with written and verbal communications and interactions. Includes drafting, editing, finalizing, and disseminating correspondence in a timely manner.

Works with Artistic Team to set agendas for Artistic Staff meetings as well as other Artistic-related meetings. Manages logistics, coordination, and planning of meetings for Artistic staff.

Represents AD at internal and external meetings as needed.

Supports marketing and promotional efforts including scheduling interviews and other promotional-related activities.

Supports AD’s speaking engagements including scheduling and coordinating with external and internal contacts.

Support tracking and approval of time off requests of the Artistic Team.

Communicates and coordinates AD conversations and schedules for visiting guest artists with the Company Manager.

Helps develop artistic agenda for events/experiences. Helps set up/staff events.

Arranges travel for AD, including detailed travel plans, itineraries, and agendas.

Prepares expense reimbursements.

Maintains AD files, including digital copies and archives.

Performs additional duties as assigned.

Works with Executive Assistant to the President & CEO to manage and schedule -general affairs of the Company.

 

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Application Deadline: Until Filled

For more information or to apply:

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