Office Administrator

StriveTogether
125 E 9th St.
Second Floor
Cincinnati OH 45202

Job Type: ,
Compensation: $22-$24 hourly
Posted Date: 07/01/2022
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Overview

Reporting to the Director of Finance and Administration the Office Administrator position provides a range of comprehensive, confidential, and highly responsible administrative services in support of StriveTogether’s organization. As a key member of the StriveTogether team, the Office Administrator is a self-motivated individual with a high level of attention to detail, and an ability to prioritize, multi-task and strengthen internal and external relationships.

Commitment to the organization’s mission is critical for success. StriveTogether is dedicated to eliminating racial inequities. Successful candidates will have the ability to develop and maintain working relationships with diverse co-workers, network members and guests.

Responsibilities

Office Management
• Serve as the liaison and first point of contact for visitors, incoming calls and perform general administrative duties; respond to public questions and concerns with speed and professionalism; directing inquiries to other staff members when appropriate
• Manage daily office space logistics, ensuring the safety of employees; developing procedures, policies and practices that help manage workflow and increase productivity
• Manage the relationship with building supervisors and facility vendors to maintain required maintenance and control access to the office space
• Manage the budget, ordering and record keeping of inventory of supplies
• Effectively on board and train staff on office protocols, including security, space, and office building policies
• Deliver incoming mail and shipment of project-based and organizational materials
• Responsible for the upkeep of cleanliness and organization of the office space, meeting space and deck
• Plan and execute celebrations such as birthdays, work anniversaries, special occasions and other meaningful moments that are recognized organization-wide. This includes ordering treats, sending birthday cards and announcing occasions
• Purchase and send gifts, cards or flowers to Network members on behalf of StriveTogether at request of staff
• Control key fob access and assign staff parking spaces

Event Support
• Manage the logistics for all large meetings and events that are held in our community space (4th floor Cincinnati offices) to include, but not limited to management of space reservations, food and beverage vendors as well as the ordering of and access to meeting supplies
• Support the Executive Assistant to the COO with team functions

Calendar and Expense
• Create and maintain complex travel itineraries for staff; including corresponding with outside partners and internal staff to confirm travel arrangements
• Prepare expense reports for senior leadership
• Effectively manage and coordinate complex scheduling arrangements for senior leadership, including responding to appointment requests and scheduling meetings with internal and external participants

Qualifications

• 2-4 years of progressive office experience as a senior-level administrative professional
• Demonstrated ability to write and prepare documents/reports/correspondence/proposals in a concise, logical, grammatically appropriate format
• Strong Microsoft Office Word and PowerPoint skills
• Results-oriented; demonstrated experience in the successful execution of projects
• Demonstrated ability to handle sensitive information with discretion and tact
• Poised oral and written communicator
• Outstanding interpersonal skills; demonstrated ability to build and maintain relationships
• Possess high-level of professionalism when faced with stressful situations
• Ability to work independently with limited guidance and exercise independent judgment
• Highly flexible in job schedule to meet the demands of the office setting
• Experience with communicating and managing upward

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Application Deadline: Until Filled

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