University of Cincinnati - Academic Services Financial Administrator | Finance Administrator | Sr. Admissions Counselor | Senior Sociology Research Associate | Psychology Department Program Manager | Associate To UC Libraries | Archives and Rare Books Librarian | Archivist and Curator | Digital Archivist Librarian | DAAP Admissions Counselor | Campus Service Ambassador | Program Coordinator | Executive Staff Assistant

Executive Staff Assistant

University of Cincinnati
2700 Campus Way
Cincinnati OH 45252

Job Type: ,
Compensation: $34,000 for 30 hours per week
Posted Date: 03/18/2024
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Apply today as an Executive Staff Assistant for the University of Cincinnati.


Executive Staff Assistant

Job Description

We seek tech-savvy candidates with excellent organizational, interpersonal, and communication skills and keen attention to detail and assist in a publication department’s marketing, production, staff management, distribution, and financial operations.

This part-time position (75% FTE, calendar year) includes benefits, and the selected candidate will become vital to a small but committed staff.


Job Responsibilities

  • Maintain production schedules for six to seven books annually.
  • Submit published titles for contest and award consideration.
  • Fulfill requests for review copies.
  • Manage the website, including updates with press information for titles and author events.
  • Enter contracts into the royalty tracking system.
  • Organize and oversee the annual appearance at the Book Fair of the Association of Writers and Writing Programs Conference.
  • Assist with social media posts.
  • Onboard new graduate and undergraduate staff.
  • Coordinate with the business manager to handle monthly expenses and payments to freelancers and authors.
  • Obtain bids from printers and coordinate warehouse delivery of stock.
  • Track stock of existing titles and initiate reprintings as needed.
  • Assist with local and remote author events.
  • Gather and evaluate information and assist in determining priorities.
  • Coordinate and evaluate procedures.
  • Coordinate the use of facilities and equipment.
  • Perform research concerning procedures and practices, identifying problems and recommending solutions.
  • Serve as liaison for administrator in the interpretation of policies and procedures.
  • Represent the administrator on committees and attend meetings on behalf of the administrator.
  • May coordinate personnel transactions.
  • Receive and reconcile expense statements.
  • Review and monitor expenditures on supplies, equipment, etc.



  • Bachelor’s Degree
  • Five years of relevant work experience and other specialized training can be used instead of an education requirement.
  • One year of relevant work experience
  • Experience with social media and web writing.
  • Experience with event planning.
  • Familiarity with Microsoft Word, Excel, Outlook, and Teams; Adobe Illustrator and Canva; and WordPress
  • Self-motivated and driven to learn new things.
  • Ability to manage multiple tasks at once and prioritize responsibilities.
  • Ability to meet deadlines.
  • Commitment to cultural diversity, equity, and inclusion.


Compensation & Benefits

UC offers a wide array of complementary and affordable benefit options to meet your and your family’s financial, educational, health, and wellness needs. Eligibility varies by position and FTE.

  • Annual salary of $34,500 for 30 hours per week.
  • The competitive salary range is dependent on the candidate’s experience.
  • Comprehensive insurance plans, including medical, dental, vision, and prescription coverage.
  • Flexible spending accounts, an award-winning employee wellness program, and an employee assistance program.
  • Financial security is achieved through our life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
  • Generous paid time off work options include vacation, sick leave, annual holidays, and winter season days, in addition to paid parental leave.
  • Tuition remission is available for employees and their eligible dependents.
  • Enjoy discounts for on and off-campus activities and services.

As a UC employee and an employee of an Ohio public institution, if hired, you will not contribute to the federal Social Security system other than contributions to Medicare. Instead, UC employees can contribute to a state retirement plan (OPERS, STRS) or an alternative retirement plan (ARP).


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Application Deadline: Until Filled

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