Apply today as a Facilities Manager for ArtWorks.

Facilities Manager

Job Description

Job Type: Exempt, Full Time
Location: ArtWorks Administrative Office, 2460 Gilbert Avenue, Cincinnati, OH 45206
Reports to: Senior Director, Finance and Talent
Start date: April 1, 2024

ArtWorks seeks a Facilities Manager to oversee ArtWorks’ new creative campus in the historic business district and emerging arts district in Walnut Hills. Facilities include a 4-story building with offices, artist studios, gallery and event space, and an ArtPark across the street (parking and community art space).

The Facilities Manager serves as a key liaison to the Walnut Hills community and supports all staff. This role requires responsiveness, the ability to handle multiple tasks with appropriate prioritization, proactive outreach, sound judgment based on the situation, and enjoys working in an entrepreneurial environment that is growing.

This is an exciting opportunity to impact a fantastic organization and support its growth of a creative campus that anchors the arts organization in Walnut Hills. This individual joins a collaborative team and is critical in ensuring a safe, welcoming, provisioned environment for staff and community members.

Job Responsibilities

Facility Management (70%)

Maintains physical space, ensuring a safe, clean, and functional environment.
Ensure the safety and security of staff, employees, contractors, vendors, and visitors by administrating appropriate federal, state, and local safety regulations.
Prepares campus for inclement weather situations such as snow removal, etc.
Collects bids and oversees selection and performance for contractors relative to cleaning, maintenance, parking management, etc.
Coordinate and maintain records for all repairs on campus.
Maintains, coordinates, and assigns the use of parking for staff, guests, and vendors/contractors.
Oversee Event Rentals for the campus.
Manage the security systems for the campus. Source and recommend updates in hardware and software.
Ensure the security system is functioning correctly and train employees in the correct use of the system.
Develop and implement policies and procedures regarding the correct use of the system for all parties.
Manages Building access for staff, vendors, and visitors.
Test and maintain building systems, including fire alarms, elevators, and other systems, to ensure compliance with regulatory agencies. Coordinate inspections by regulatory agencies.
Serve as point of contact for the official organization moves from the current leases for offices and studios to the permanent campus.
Oversee the public entry and points of sale: ArtWorks merchandise and food/beverage.
Provides Office support to ensure the environment is well provisioned and stocked with supplies; reorder as needed.
Coordinates trash removal and systems for staff to maintain a tidy environment.

Vendor Relationships (15%)

Primary Liaison between IT Contractor and staff; ensure IT contractor provides annual training and necessary support to staff for all IT needs.
Maintain vendor relationships for all repairs, improvements, and other contracts for the physical campus. Track budget on maintenance and repairs.

Community Representative (15%)

Build and maintain relationships with members of the community.
Attend Walnut Hills Area Meetings on behalf of ArtWorks and act as the organization’s ambassador to the council.
Attend Culture Club Meetings on behalf of ArtWorks as an ambassador to collaborate with leaders from other arts organizations in Walnut Hills.
The primary point of contact for the emerging arts district.
Support and project management are needed for creative campus-based initiatives.
Primary point of contact regarding the Art Park space for community gatherings/events
Other.
Duties as assigned.
Weekend and evening hours are available as needed based on the event calendar.

Qualifications

Commitment to ArtWorks’ mission, values, culture Equity, Diversity, Inclusion & Accessibility Plan.
Preference is as Associate’s Degree with a concentration in business operations or equivalent job experience of three years.
Minimum of two years of office or space management experience is strongly preferred.
Demonstrated track record of project management and organizational skills.
Successful track record of building relationships with various vendors, audiences, and different people groups.
Proven ability to build systems and procedures that guide different audiences.
Knowledge of the art sector is helpful.
Ability to lift and transport loads of 25+ lb. materials (transportation of misc. materials and equipment).

Skills & Abilities

Builds effective relationships through formal and informal networks, internally and externally.
Collaborates by building internal and community partnerships with shared objectives.
Champions diversity that recognizes the value of different perspectives and cultures.
Embraces change by adapting approach and demeanor to match the shifting demands of different situations.
Is resourceful in securing and deploying resources effectively and efficiently.
Plans and aligns work to meet commitments aligned with organizational goals.
Communicates effectively in various communication modes – groups, 1-1, and virtual.
Strong prioritization, problem-solving, and decision-making skills.
Proficiency with MS Word, Excel, PowerPoint, and information management systems.
Adhere to ethical behavior and business practices.

Compensation & Benefits

Salary Range: $44,000 – $56,000 (Competitive salary commensurate with experience).
Comprehensive employee benefits package includes health insurance (80% paid by ArtWorks), life insurance with AD&D, ST and LT disability (100% paid by ArtWorks), generous paid time off, up to12 weeks for individual/family leave fully paid, 401k plan with ArtWorks match of 100% on first 4% of salary, 11 holidays and a year-end winter break of 5 days, $25 per month of cell phone reimbursement, and investment in career development. Vision and dental are provided at employee cost.
Be part of an amazing mission and make a mark in transforming the Greater Cincinnati region with public art, building community, and investing in young artists.
Help build a future home for ArtWorks with a site for permanent art studios, galleries, and event space to build a more vibrant community.
Be part of a dynamic team that embraces a growth mindset and has fun.
Be part of a collaborative, creative, and flexible work culture that is people-centered.
Join a team that values diversity, equity, and inclusion in community-centered work that creates positive change. Please read our total commitment here.

Application Process

ArtWorks is an equal opportunity employer strongly committed to building and retaining a diverse team. We believe in creating an inclusive workplace that harnesses each voice to advance ArtWorks’ mission collectively. We strongly encourage applications from people of color, persons with disabilities, LGBTQ+ individuals, and other marginalized applicants.

About the Organization

Now in its 28th year, ArtWorks is an award-winning Greater Cincinnati nonprofit that has pioneered public art and economic impact throughout the region to create community-based public art that provides career opportunities for artists of all ages. ArtWorks works alongside community leaders to build civic pride with art that beautifies the region, creating jobs for more than 300 artists annually, including young artists ages 14-24, to earn a living wage.

The economic empowerment and mentorship that ArtWorks provides leads to upward mobility, which is critically important for young people from most under-resourced and underemployed neighborhoods and households. Since 1996, ArtWorks has employed over 4,000 youth and 3,500 creative professionals.

The organization has completed over 14,000 public and private art artworks, including public sculpture, light-based installations, and more than 200 permanent outdoor murals, contributing to the region’s global reputation as an arts destination. Now headquartered in Walnut Hills, ArtWorks is part of the burgeoning arts district in Cincinnati’s historic second downtown. Learn more at artworkscincinnati.org.

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